2,773 Emails Filed and 71 Invoices Processed in 11 Days: An Interiors Company's 13 Grok Bots, Counted From Their Logs
- Level Advanced
- Setup1–3 hrs (estimated)
- Evidence Some evidence
- CostNot stated in source
- No-codeYes
What they did
What can a team of bots do for a small contractor? In 11 days (Oct 8-19), an interiors company's 13 Grok Bots ran 46 routines: they filed 2,773 emails and deleted 892 junk ones, kept 59 active jobs on a bid board, routed 69 bid invitations, processed 71 invoices, checked and applied 75 timesheet edits, and wrote 10 forms, 10 templates and 27 SOPs. She says every number comes from the bots' logs. Next is an estimator bot with read-only access to 1,835 past bids.
How it went
A daily summary of what each bot handled, with counts you can check against the logs.
Worth knowing
- Self-reported counts, though she says they come from the bots' logs. Give each bot only the access it needs, like read-only for past bids.
Prompt
Cleaned version rewritten from the source — not a direct quote.
Set up one bot per job for our small business: an inbox bot that files email by job and deletes obvious junk, a bids bot that adds every new bid invitation to our bid board with the due date, a back-office bot that processes invoices and checks timesheet edits for my approval, and a chief of staff that sends me one daily summary with counts from each bot's log. Nothing gets paid or sent to a client without my OK.
Recommended
Try it in Grok Bot
- Copy the prompt (button below).
- Open Grok Bot chat and paste it. Replace any [bracketed] placeholders.
- Connect the listed tools (Email) as connectors when Grok Bot asks.
- If the task repeats, ask: "Make this a daily routine."
Alternatives: the same prompt works in Claude, ChatGPT Agent, OpenClaw.
Set it up
Tools: Email · Stack: Grok Bot + email + bid board + invoicing + timesheets
- Read the original source for full context.
- Connect the tools your agent needs.
- Paste the prompt and replace [bracketed] placeholders.
- Run once manually and check the output before scheduling it.
Generic suggested steps, not from the source.
Evidence
First-hand X thread with detailed counts from bot logs over 11 days (Oct 8-19)
Source: X · 2026-10-19 · Verified by us: not yet · Report broken or outdated