Inbox & communication

An Inbox Manager That Surfaces About 3 Urgent Emails Twice a Day and Never Sends: xAI's Grok Bot for Work Guide

  • Level Beginner
  • Setup~30 min (estimated)
  • Evidence Anecdotal
  • CostNot stated in source
  • No-codeYes
Grok BotSource-linkedBeginner-friendly

What they did

xAI's Grok Bot for Work guide describes a small set of bots. An Inbox Manager with read-only email access runs at 9:05 AM and 4:05 PM on weekdays and escalates only the few items that are both important and urgent (around 3). A Calendar EA handles scheduling, an Intel Scout sends a three-part brief at 8 AM and 5 PM, and a Bot Boss acts as the hub that routes work between them.

How it went

xAI guide Grok Bot for Work by Josh Kim (Sep 24, 2026): read-only Inbox Manager at 9:05 and 4:05 weekdays escalating about 3 important-and-urgent items; Calendar EA; Intel Scout 8am/5pm brief; Bot Boss hub

Worth knowing

  • xAI guide Grok Bot for Work by Josh Kim (Sep 24, 2026): read-only Inbox Manager at 9:05 and 4:05 weekdays escalating about 3 important-and-urgent items; Calendar EA; Intel Scout 8am/5pm brief; Bot Boss hub.

Prompt

Cleaned version rewritten from the source — not a direct quote.

With read-only access to my email, run at [9:05 AM] and [4:05 PM] on weekdays. Look at everything new since the last run and pick only the items that are both important and urgent (usually no more than 3). For each, tell me who it's from, what they need, and the deadline, with a one-line suggested reply. Don't send, archive or delete anything.

Recommended

Try it in Grok Bot

  1. Copy the prompt (button below).
  2. Open Grok Bot chat and paste it. Replace any [bracketed] placeholders.
  3. Connect the listed tools (Google Calendar, Email) as connectors when Grok Bot asks.
  4. If the task repeats, ask: "Make this a daily routine."

Alternatives: the same prompt works in Claude, ChatGPT Agent, OpenClaw.

Set it up

Tools: Google Calendar, Email · Stack: Grok Bot

  1. Read the original source for full context.
  2. Connect the tools your agent needs.
  3. Paste the prompt and replace [bracketed] placeholders.
  4. Run once manually and check the output before scheduling it.

Generic suggested steps, not from the source.

Evidence

xAI guide Grok Bot for Work by Josh Kim (Sep 24, 2026): read-only Inbox Manager at 9:05 and 4:05 weekdays escalating about 3 important-and-urgent items; Calendar EA; Intel Scout 8am/5pm brief; Bot Boss hub

Source: Web · 2026-09-24 · Verified by us: not yet · Report broken or outdated

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