Mailbox 99.98% Full, Down to 67% Overnight With Every Original Kept: An HVAC Owner's Work Mail Grok Bot
- Level Intermediate
- Setup1–3 hrs (estimated)
- Evidence Strong evidence
- CostNot stated in source
- No-codeYes
What they did
His Work Mail bot owns his company inbox. A watcher wakes it within about a minute of every new email; it reads each one in full, files it into one of about 100 job folders and routes it to the specialist bot that owns it, saving returned submittals and drawings to that job's Dropbox folder. It knows shop rules like who never gets cc'd. One night it rescued a mailbox that was 99.98% full by emptying trash, then backing up and stripping old attachments, bringing it down to 67% with every original kept.
How it went
Reddit post in r/GrokBot (Oct 27, 2026) by a part-owner of a small HVAC and building-controls company describing about two dozen Grok Bots; his Chief bot wrote the post from each bot's own description. Work Mail bot: about 100 job folders, routing to specialist bots, Dropbox filing; mailbox from 99.98% to 67% by emptying trash and backing up then stripping old attachments, originals kept. Test that the backed-up attachments open before anything is stripped from the mailbox
Worth knowing
- Reddit post in r/GrokBot (Oct 27, 2026) by a part-owner of a small HVAC and building-controls company describing about two dozen Grok Bots; his Chief bot wrote the post from each bot's own description. Work Mail bot: about 100 job folders, routing to specialist bots, Dropbox filing; mailbox from 99.98% to 67% by emptying trash and backing up then stripping old attachments, originals kept.
- Test that the backed-up attachments open before anything is stripped from the mailbox.
Prompt
Cleaned version rewritten from the source — not a direct quote.
My mailbox is nearly full. Without deleting any original, (1) tell me how much space trash, large attachments and old threads take, (2) propose a plan, and after I approve, (3) empty trash, back up attachments older than [date] to [Dropbox/Drive folder] with a matching index, and only then remove them from the emails. Check the backup opens before removing anything, and report the before and after size.
Recommended
Try it in Grok Bot
- Copy the prompt (button below).
- Open Grok Bot chat and paste it. Replace any [bracketed] placeholders.
- Connect the listed tools (Google Drive, Email) as connectors when Grok Bot asks.
- If the task repeats, ask: "Make this a daily routine."
Alternatives: the same prompt works in Claude, ChatGPT Agent, OpenClaw.
Set it up
Tools: Google Drive, Email · Stack: Grok Bot
- Read the original source for full context.
- Connect the tools your agent needs.
- Paste the prompt and replace [bracketed] placeholders.
- Run once manually and check the output before scheduling it.
Generic suggested steps, not from the source.
Evidence
Reddit post in r/GrokBot (Oct 27, 2026) by a part-owner of a small HVAC and building-controls company describing about two dozen Grok Bots; his Chief bot wrote the post from each bot's own description. Work Mail bot: about 100 job folders, routing to specialist bots, Dropbox filing; mailbox from 99.98% to 67% by emptying trash and backing up then stripping old attachments, originals kept. Test that the backed-up attachments open before anything is stripped from the mailbox
Source: Reddit · 2026-10-27 · Verified by us: not yet · Report broken or outdated