Marketing

Media Pitches Tracked Live, Contacts Ranked by Audience: Grok Bot Saved a Publicist Hours

  • Level Beginner
  • Setup~30 min (estimated)
  • Evidence Anecdotal
  • CostNot stated in source
  • No-codeYes
Grok BotSource-linkedBeginner-friendly

What they did

A TV writer who sometimes works as a publicist had Grok Bot build media pitch tracking spreadsheets and keep them updated in real time. It also reviewed his media contacts list to sort the winners from the losers by audience share. He says it saved him hours.

How it went

X post by @WriteBrainMedia (Oct 27, 2026 UTC): pitch tracking spreadsheets built and updated, media list reviewed by audience share; saved hours. Audience numbers from the web are often old. Spot-check the top outlets

Worth knowing

  • X post by @WriteBrainMedia (Oct 27, 2026 UTC): pitch tracking spreadsheets built and updated, media list reviewed by audience share; saved hours.
  • Audience numbers from the web are often old. Spot-check the top outlets.

Prompt

Cleaned version rewritten from the source — not a direct quote.

Build me a pitch tracker spreadsheet for [campaign]: outlet, contact, beat, audience size, date pitched, follow-up date, status. Fill it from my sent emails about [campaign] and keep it updated as replies come in. Then rank my media list by audience reach and topic fit, and mark contacts who look inactive or have moved outlets.

Recommended

Try it in Grok Bot

  1. Copy the prompt (button below).
  2. Open Grok Bot chat and paste it. Replace any [bracketed] placeholders.
  3. Connect the listed tools (as needed) as connectors when Grok Bot asks.
  4. If the task repeats, ask: "Make this a daily routine."

Alternatives: the same prompt works in Claude, ChatGPT Agent, OpenClaw.

Set it up

Stack: Grok Bot

  1. Read the original source for full context.
  2. Connect the tools your agent needs.
  3. Paste the prompt and replace [bracketed] placeholders.
  4. Run once manually and check the output before scheduling it.

Generic suggested steps, not from the source.

Evidence

X post by @WriteBrainMedia (Oct 27, 2026 UTC): pitch tracking spreadsheets built and updated, media list reviewed by audience share; saved hours. Audience numbers from the web are often old. Spot-check the top outlets

Source: X · 2026-10-27 · Verified by us: not yet · Report broken or outdated

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