Grok Bot 101: The Free Course · Lesson 4 of 10
Give each job its own bot and let your main bot hand out the work
How do you run more than one Grok Bot without them getting in each other's way?
Give each bot one job and a short list of rules, and keep one main bot that hands out the work and reports back to you. Start small: a main bot plus an Inbox bot that only sorts your email and a Planner bot that only reads your calendar. Write down which bot does what, so each one knows where its job stops.
What you'll build
A main bot with two helper bots, an Inbox bot and a Planner bot, plus a one-page team sheet that says who does what and what nobody does without your OK.
About 25 minutes to set up.
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Why this is worth your time
The problem
One bot doing everything gets confused. It mixes up jobs, forgets rules, and its long instructions become hard to check.
What a Grok Bot can do now
One user runs a three-bot food team under a main “chief of staff” bot: one knows the meals he likes, one fills the grocery cart, and one walks him through cooking. He checks out himself. An eye doctor in Chile runs a team of bots with one job each and says nothing sensitive goes out without his OK. An interiors company's 13 bots filed 2,773 emails in 11 days.
Why this works now
A bot with one job is easy to explain and easy to check. A main bot means you still talk to just one bot. One caution from a real user: a busy team can use up your plan's allowance fast, so start with two helpers.
Real people who did something like this
Each one links to the original post, with what went well and what to watch out for.
Questions people ask
How many bots should I start with?
Start with a main bot and two helpers. Add another bot only when a job keeps getting mixed up with something else.
Do my bots share what they know?
Partly. Each bot has its own chat and its own memory. A few basics, like your name, your time zone and lasting preferences, are shared by all your bots. Your bots can also message each other, so your main bot can pass a helper what it needs for a task. Keep the team sheet as the one place that says who does what.
Do more bots cost more?
All your bots use the same plan allowance, which resets each week, so more busy bots use it up faster. One user ran a group of single-job bots and used up a week's allowance in two busy days. To see how much you've used, open Settings from your account button at the bottom-left of the sidebar and look for Usage & Billing (it only shows on some accounts). Pause any helper you don't need.
Can a helper bot send email or change things?
Apps you connect, like Gmail or your calendar, are available to all your bots, so the limit comes from the rules you give each one. In this lesson, both helpers are told to only read, and the main bot must ask you before anything is sent, deleted, bought, paid for or posted. Grok Bot also shows you any email as a draft, and it only goes out when you press Send.
Is this made by xAI?
No. WhatAgentsCanDo.com is an independent site and is not affiliated with xAI. The lessons are free.
See all 10 lessons Next: Lesson 5, Connect your calendar so your bot can plan your family's week